Administering processes manually within the human resources (HR) department can lead you to trouble. They are time-consuming, which doesn’t allow your HR department time to focus on bigger-picture improvements. On top of that, they can lead to human error, causing mistakes, which can substantially slow down your overall operations. With cloud-based HR automation tools at your disposal, you can enhance key-processes that will help your business improve culture, boost transparency and reach identified goals.
Increase your productivity in these areas with HR automation tools
Essential and strategic HR management processes should be automated with cloud-based systems, platforms, modules or applications. The following can be improved with HR automation tools.
Recruitment and applicant tracking
With the help of an automated Applicant Tracking System, your data will transcribe to you a story of insights on your recruitment process. It will gather intelligence from these layers of the process:
- Workflows—Identify what’s working and what’s hindering you
- Targeted data—Learn where improvements can be made department-by-department
- The applicants’ experience—Improve employer brand with a simpler process
With key data in front of leadership, actionable improvements will be made based on tangible evidence. Trust the process and your recruitment efforts will know no bounds.
For your administrators managing the cloud-based HR automation tools, they will reclaim countless hours once dedicated to managing manual tasks. With the new-found time, they can focus on strategic processes that focus on improving higher-impact areas of need.
Managing timesheets on paper, or navigating through Excel spreadsheets is just too time-consuming and needlessly labor-intensive. If you are currently, going the paper route, it can be pretty costly too. By administering manual processes, you’re putting your company at risk to errors and inaccuracies.
If you’re spending more time correcting and fixing errors, what work is going in to support the greater-business goals?
Luckily, all of this is highly avoidable with the implementation of HR automation tools. Some benefits of implementing a cloud-based time and attendance module include:
- Giving HR administrators tools to configure and manage specific rules and workflow structure
- Obtaining customized reporting seamlessly
- Giving employees the ability to clock in/out, view/manage PTO and more
When this process is administered manually, it’s extremely hard to track goals, manage for fair compensation evaluations or even have enough time to truly create an efficient performance management process. HR automation tools can help improve performance evaluations for administrators, managers and employees by automating numerous workflows, acquiring advanced analytics, sending out templated communications, providing a customized scoring system and more.
When employees feel properly evaluated and compensated, it will only build the employer brand further because you will be doing right for the workforce. Today’s top talent is looking for fair compensation, ample opportunity for growth and great work culture. Improving the performance management process is just one step into making your employer brand a gold standard in your industry.
Without automating the benefits management process, HR administrators and employees go through a painful ritual every year. With benefits enrollment, messaging is too confusing and time-consuming to relay. You go through meeting-after-meeting, trying to relay benefits facts that employees just seem to not be able to understand. You have to time your communications and manually send them off to “All staff” just to remind them that Open Enrollment is happening and they better make their selections soon.
After all that, you are in charge of manually dragging and dropping employee enrollment selections; then you need to figure out which carriers they need to go to. It’s safe to say this process needs all-hands-on-deck, which depending on the size of your HR department, can effectively stymie progress to the greater goals you want to reach for the year.
With HR automation tools to help you administer the benefits management process, you and employees will experience these improvements:
- Employees can compare, analyze and check plan costs prior to enrollment
- Employees can print consolidated benefit statements at any time
- Administrators can configure rules for specified benefit options to appear in employee portals based on set criteria
- Employee selections are seamlessly sent to appropriate carriers via Electronic Data Interface (EDI) transfer
- Benefits deductions sent directly to payroll
Employee Self-Service (Portal)
Increasing organizational-wide transparency starts with access to information. What better way to synchronize all the previous processes we automated above, into an accessible hub for all staff within your company? An HR automation tool that allows employee access to the data that matters most to them is a great way to increase transparency and grow your employer brand.
With an employee portal implemented and synced with a few varying modules, you will be able to allow employees to:
- Manage PTO
- Clock in and out
- Review and select their benefits
- Download and print pay stubs, W-2 and ACA forms
- Track goals and manage performance
- Submit expense reports
- Take surveys
- Access company documentation and more
HR administrators can configure the features, content available and access based on company priorities and other rules determined. An employee portal allows you to center your focus on more meaningful projects over being an information finder for employees.
InfinityHR Automation Tools
The cloud-based InfinityHR HCM platform utilizes HR automation tools in HR Management, Talent Management and Payroll Processing. With a built-in integration to over 300 partners, it can be scaled to meet your company’s changing requirements.
The platform can be had as the full suite, or by individual module based on your needs. It can be integrated with ERP systems, insurance carriers, payroll processors, business intelligence applications and much more.
InfinityHR carries the following modules within its suite:
- Core HR
- Employee Self-Service (Employee Portal)
- Workflow Management
- EZSign (electronic signature)
- Employee Record Management
- Benefits Management
- ACA Compliance
- Time and Attendance
- Payroll Processing
- Applicant Tracking System
- Performance Management
- Learning Management
- Succession Planning
Schedule a demo today to learn more about the HR automation tools offered by InfinityHR.