The term HRMS can be defined in a variety of ways. Some describe it as a basic employee database that can have some of the modules below added to it. Others describe it as a broad system that has all of the modules below streamlined in to one single package. Download our guide on How to Successfully Evaluate and Adopt a System here.
Listed below are the core modules that every HRMS system should have:
Recruitment: A recruitment module should be able to provide a centralized and streamlined process for creating job requisitions, customization of job-specific questions, and an out-of-the-box recruiting portal.
Onboarding: This key module can help ease new employees into your organization and make a good impression. Many of the new employee onboarding steps can be completed through workflows, such as user accounts, badge access, training and more.
Performance Management: The Performance Management module supports organizations in recording their job descriptions, employee training, and annual reviews in one convenient location. This module can automate the performance review process, track personal goals and company KPIs and as well as manage completed training and certification programs.
Benefits Management: Benefits Management module provides administrators the ability to oversee benefits and apply deductions to employee records along with the capability to allow employee input on these elections.
Time & Attendance: Attendance tracking, manager approval access and time clock management are the most common features of a time and attendance module. The HRMS then electronically routes the data to your payroll provider. A good HRMS, such as InfinityHR, will incorporate an expense tracking and management tool that is integrated with this portion of the system. Read more about the convergence of payroll and Human Resource Systems here.
Time Off Tracking: This is a key module to help automate how time off is allocated, booked, approved and monitored for any type of absence in your organization.
HR Analytics/Reporting: HR analytics and reporting within the HRMS is a key feature of the system and can help in assessing all of the data that is stored within the HRMS. This provides strategic insights that can help guide the strategy of an organization.
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