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Measuring HRMS ROI for Your Organization

HRMS solutions are often one of the most important investments your organization will make. Not just because they are costly, but because they can change the way an organization operates. Whether you’re in the market for your first HRMS system or looking to replace your current one, you should have a plan in place for measuring your return on investment (ROI). At the end of the day, the main reason to purchase a solution is the value you expect to get in return. This could be in terms of improved processes, increase in efficiency, reduction of overhead and more. The key is to identify specific metrics you can measure both before and after the implementation of the new system. Here are four key areas to look for improvements in a new HR system:

Reduction of Employee Turnover
Your HRMS can assist you in employee performance and job satisfaction. You’ll be able to see warning signs right away and maximize the amount of time your most talented employees spend at your organization. If your company has a high turnover rate, observe how your new HRMS system changes that and determine what replacement costs you avoided.

Streamlined Onboarding Process
Solutions that have a robust hiring and onboarding process can help your organization reduce time and administrative work that normally occurs when you bring a new hire from the application process to their first day on the job. If you can manage the hiring process efficiently, you save money and resources. A key point to look at: the average time to hire and cost per hire before you implemented your new HRMS solution and where are you now?

Reduction of Recruiting Costs
Before you hire additional employees you actually have to find […]

By |Dec, 15th, 2016|HRMS|

Did You Know.. InfinityHR Integrates with NetSuite?

InfinityHR has created an integration with NetSuite, which allows a single point of entry for employee data which syncs in real-time between InfinityHR and NetSuite.

NetSuite Logo

The integration includes the following features:

  • System utilities to load company level fields from NetSuite into the InfinityHR application. These fields allow for a quick and accurate means of implementing NetSuite clients on the InfinityHR application.
  • System utilities to load employee level fields from NetSuite in to the InfinityHR application
  • Once the integration is established between InfinityHR and NetSuite, data is pushed back in real-time to the NetSuite platform and updates new hires, changes in demographics and terminations.

The integration will allow NetSuite users access to InfinityHR’s core HR functions and modules, which includes:

  • Applicant Tracking
  • Benefit Management
  • Employee Self Service
  • Payroll
  • Performance Management
  • Surveys
  • Time and Attendance
  • Time Off Tracking
  • Wellness Campaigns
  • Workflow Management

For more information on our integration, check out our NetSuite integration page here or our listing on the SuiteApp Marketplace. on our integration with NetSuite, check out our video!

By |Dec, 13th, 2016|ERP, Infinity News|

From the Box – Issue 3

Greetings Partners,

Happy Holidays from your ESG Servicing team! We hope you find the following info useful!

Benefit Creation Records Utility
If you find you need to process a utility again to create benefits but aren’t seeing the changes you wanted or it doesn’t appear to work at all, there are two possible reasons:

  1. You will want to delete the first set you created using the delete utility with the effective date, benefit, and plan you selected to create the first time. Creating benefit records will not work if one already exists for that benefit and plan.
  2. The wrong effective date was used to create the benefit the first time. Use your Export Employee Benefits quick excel report under Data>Exports>Manage to review. Just sort to your package year, benefit name, and plan name and look to see if they exist and what effective date was used. Sometimes the wrong year was entered and you just can’t see it on the benefits screen.Print

EOI Settings
A couple of points to remember on EOI when troubleshooting this OE season.

  • When setting Guarantee Issue, use the highest amount or rank that you want to allow. We find some times these settings are set where the client intends EOI to begin. For example, if an EE can elect up to 10k without EOI, set the GI to 10000. Not something higher.
  • The EOI settings tab applies to three different kinds of events based on the column you are in. New Hire, Open Enrollment, and All Others. Make sure that middle column is set up the way you need for this OE season, as it is those settings that will affect your OE event.

InfinityHR Holidays
Please be […]

By |Dec, 9th, 2016|Partner News|

Happy Holidays to Our Partner Channel!

Another year has flown by, and we have been through a lot together! It has been a great year in the Partner Channel and I personally have enjoyed working with each and every one of you. 2016 has seen some notable achievements.

Some highlights:

  • Creation of Product Manager position to help manage Development lifecycle
  • Addition of new Director of Development, bringing over 20 years of experience in Software Management to Infinity
  • Successful filing of over 300 ACA forms
  • Successful launch of native EZSign document e-signature producthappy-holidays

And we have some really exciting things in the works for 2017:

  • Refresh of the User Interface
  • Mobile app for iOS and Android
  • Benefit Management upgrade, including decision tree functionality
  • Continued enhancements to EZSync / EZPay

Valued Partners such as you are the reason we are thankful, and why we continue to thrive. Thank you for your trust in Infinity! I look forward to great things next year!

Your Partner Manager, Stephanie
stephanie.devich@infinity-ss.com

Please note that Infinity Software Solutions will be closed on Monday, December 26th for the Christmas Holiday.

By |Dec, 8th, 2016|Partner News|

Storing HRMS Benefits Data

Are you keeping benefits data in your HR system? While there are advantages to storing this data, there are dangers too. If you are considering adding benefits data to your HRMS or already have it stored, here are some things to keep in mind.

Benefits data, or data needed to support benefits processes, can include employee enrollment in medical, dental, life insurance and/or similar plans. It also includes sensitive data that are tied to each employee, such as social security number, date of birth, the employee’s full name and home address. If a health plan includes dependents, similar data will be required from these individuals as well. Such a collection of data associated with an employee can become a target for those with malicious intent or those seeking to perform identify theft.

HRMS systems play an important role in storing this data, but it requires additional security to protect the data from being exposed. One of the first things to ask is if you have a business reason to store the data that you are keeping. For example, if none of your vendors or processes need a dependent’s social security number, then it’s best not to store that data in the first place. It’s also healthy to review your outgoing interfaces annually. Question your vendors to confirm that the data on your interfaces is needed for their processes. Finally, consider carefully who has access to this data. If a member of the HR department is not using this data in their everyday work, then best practice is to remove the access.

Benefits data can be complicated, but if you keep it secure, holding it will provide advantages for your business.

If you would like to talk to us about […]

By |Dec, 7th, 2016|Benefit Management|

Introducing the New EDI File Rollover Toolkit, Exclusively for Our Partner Channel

We are very excited to announce a valuable addition to our already robust Infinity Resource Center. The EDI File Rollover Toolkit is a comprehensive set of instructions on how to manage rollover files during and after Open Enrollment. The toolkit also includes a great video that explains the basic file rollover process.

Please visit our Partner Portal to access this information.

We will continue to enhance our resources as it relates to the EDI process as a whole. If you have any suggestions on how to improve upon this toolkit further, please let us know

By |Dec, 6th, 2016|Partner News|

Register Now for CoreHR Training and Certification in February!

Many of InfinityHR’s most successful clients are successful because they have participated in our CoreHR training and certification program. We have further refined the curriculum to make Partners even more successful by expanding the duration of the training as well as the content! This new and improved five-day training program will be offered during the week of February 27, 2017. The curriculum takes a “Train-the-Trainer” approach and is not designed for a typical client end-user.CoreHR_Diagram_Email

Your participation will insure proficiency in the following areas:

  • Successful administration of one or multiple accounts
  • Implementation of new groups onto the InfinityHR platform
  • Simple or Complex Benefits Management Configuration
  • Critical Audit Checks and Internal Testing
  • Best-Practices for success with InfinityHR

We have had upwards of 30 Partners successfully pass this course. Don’t miss this opportunity! Contact your InfinityHR point of contact to reserve your seat!

By |Dec, 2nd, 2016|Partner News|

Spotlight on InfinityHR EZSign

EZSign LogoDid you know that InfinityHR has a brand new native electronic document signature tool? InfinityHR EZSign can help your organization send, sign, store and secure various types of documents.

InfinityHR EZSign offers many features and benefits:

  • Support for Adobe PDF files and can capture multiple signatures on one document.
  • Save documents that can be used in multiple workflows.
  • Securely store signed documents in the InfinityHR application and designate where the documentation will be saved.
  • Creation of additional password security for digital signatures.
  • Ability to set up documents with prefilled data as well as add additional text or required information to prefilled forms that was not there previously.
  • Digital signatures captured are legally compliant.
  • Access, sign and send important documents on the go, from any browser or your mobile device.

Check out our EZSign video:

More information about the InfinityHR EZSign product is available through our website – www.infinity-ss.com/EZSign.

By |Nov, 29th, 2016|Infinity News|

IRS Extends 1095 Distribution Deadline

On November 18, the IRS extended the deadline to deliver ACA reporting forms to employees from January 31, 2017 to March 2, 2017. The extended deadline applies to furnishing to individuals the 2016 Form 1095-C and Form 1095-B.

Please note that the deadline for filing Forms 1094 and 1095 with the IRS has not changed. The deadline to file these forms by mail is February 28, 2017. Employers filing electronically must do so by March 31, 2017.

Additionally, the IRS extended “good faith transition relief” for another year. The IRS initially indicated this good faith compliance standard would no longer be available for 2016. However, the IRS has extended the good faith standard to the 2016 filing cycle as well. This relief applies to missing and inaccurate information required on the forms, but not to forms that are not filed timely.

For more information on IRS Notice 2016-70, click here.

Additional questions? Please reach out to your Infinity point of contact.

By |Nov, 22nd, 2016|Partner News|

IRS Extends 1095 Distribution Deadline

On November 18, the IRS extended the deadline to deliver ACA reporting forms to employees from January 31, 2017 to March 2, 2017. The extended deadline applies to furnishing to individuals the 2016 Form 1095-C and Form 1095-B.

Please note that the deadline for filing Forms 1094 and 1095 with the IRS has not changed. The deadline to file these forms by mail is February 28, 2017. Employers filing electronically must do so by March 31, 2017.

Additionally, the IRS extended “good faith transition relief” for another year. The IRS initially indicated this good faith compliance standard would no longer be available for 2016. However, the IRS has extended the good faith standard to the 2016 filing cycle as well. This relief applies to missing and inaccurate information required on the forms, but not to forms that are not filed timely.

For more information on IRS Notice 2016-70, click here.

Additional questions? Please reach out to your Infinity point of contact.

By |Nov, 22nd, 2016|Affordable Care Act|